Terms and Conditions
Poema Studios LIVE SESSION BOOKINGS
By engaging to book Poema Studios ( herein after referred to as “Company”), you, the undersigned as (herein referred to as “Client”), hereby state that you have read, understood and agreed to be bound by the following terms and conditions:
1. Payment:
Client will provide full payment for all reservations of studio space and services in US funds. Due to the delayed confirmation of dates and scheduling, 100% of Client’s total payment will be due on to secure the date of booking. The Client cannot begin the live session in-studio until the payment has been received in full.
Cancellations by the Client must be made at least 24 hours in advance to receive a 50% refund. Any cancelations made less than 24 hours in advance, will not be eligible for a refund.
Any payments paid to vendors by Poema Studios prior to the cancellation of the event (if any), will not be returned. If Company must cancel Client’s reservation due to our error, Client will receive a full refund.
Company reserves the right to refuse reservations at its sole discretion.
2. Length of Use:
Full day live session periods are 8 hours starting at 9AM and must be out by 5PM. Additional hours are available for $350.00 per hour, but must be out of the building by 10 PM. Clean-up must be completed by the end of the contracted time period, no exceptions.
3. Terms of Use:
Use of our studio, building, and equipment if applicable is AT CLIENT’S OWN RISK. Client hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Client agrees to leave the studio and adjacent grounds in the same condition as they were when Client arrived. Clients are solely responsible for any legal infractions Client or members of Client’s party make during the event, be they in our Studio, hallways, bathrooms, outdoor areas, etc. This includes parking tickets, all other violation or citations, and legal action resulting from the misconduct of guests, taken at whatever time. Client agrees to hold harmless Company (Poema Studios), its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to Client’s self or anyone who accompanies Client while on our premises. The Company, is not held responsible or liable for accidents or occurrence due to uncontrollable circumstances or acts of God or negligence.
Client acknowledges and understands that Poema Studios has made no representations or warranties to Client in regards to the suitability of the design, construction, code compliance, condition, or fitness of the 299 W Allen Ave property or the venue suite to house your event. Client acknowledges and understands that while the building may have complied with applicable building codes when it was constructed, it may not be in complete compliance with all current building and housing codes, especially in regards to handicap accessibility, codes related to the building's stairwells, and their lack of or inadequate handrails, and or other issues found within any are of the building. Based on these disclosures, Client acknowledges and understands that the building and venue suite may not be suitable for a venue for my event, but nonetheless have chosen to lease the premises and accept the building in "as-in" and as seen condition.
There is absolutely no smoking inside of the building. Smoking is allowed outside, and is requested that patrons utilize the trash dumpster to dispose of cigarettes. If we find a patron smoking inside the building, they will be asked to leave the event immediately, and a $1000.00 fee will be charged to Client and is required to be paid immediately.
Client is responsible for paying additional fees for any items that are damaged or stolen after their rental use.
No pets are allowed on the property.
The following items are not permitted in or on the entire property:
Anything that would damage walls, floors, stairs, etc.
It is understood and agreed that Client and patrons of Client, will adhere to all rules, policies, as well as conform to the proper use of the building and Studio as contracted. If failure to comply, building owner or Company reserves the right to shut down the event at any time, and Client shall forfeit all refunds or deposits.
Client, their patrons, and vendors have been informed that once they enter the property, you are doing so at your own risk. Company makes no claim or warranty to the compliancy of the building's condition and current building codes. Client acknowledges and accepts the building and it's possible potential hazards in it's current condition "as-is".
Client agrees to be solely responsible for the conduct and welfare of all persons accompanying Client while on our premises. Clients are solely responsible for the safety and well being of guests Client engages.
All individuals involved in the session will be required to sign a Terms and Conditions before being allowed in the studio.
4. Equipment:
Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Client’s purposes. Company is not liable for acts out of its control that affect the rental, such as power outages, weather or other emergencies.
5. Arbitration:
If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association, that they will faithfully observe this agreement and the Rules, and that they will abide by and perform any award rendered by the arbitrator, and that a judgment of the court having jurisdiction may be entered on the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200.
6. Miscellany:
This Agreement incorporates the entire understanding and agreement between the Client and the Company. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of California shall govern this Agreement. Client agrees to indemnify, hold harmless and defend the property owner of record and tenant of the suite from and against any and all losses, claims, all liabilities including personal injury, including death, and expenses, including reasonable attorney fees if any, resulting therefrom caused or alleged to have been caused directly or indirectly by act or omission, negligent or otherwise, which property owner and or Poema Studios may suffer or incur in connection with Client's use or misuse of premises.
7. Studio Usage:
Client allows Company to use images and video as Poema Studios promotional materials. All Clients will be credited in postings online or in print. Poema Studios will not use any Client images and video in advertising or for commercial purposes outside of studio portfolio. If a confidentiality agreement is requested and signed by Poema Studios, Company will adhere.
The parties have read both this entire Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.
CYC Wall Rules
Use of the "CYC wall" is allowed, but is limited in its use.
Absolutely no hanging or adhering objects to the cyc wall
No paint, glitter or other substances that will cause damage to the cyc wall
Please clean feet prior to entering the cyc wall area by walking on the tack pads provided
If damage occurs to the cyc wall please notify a staff member prior to vacating
Any damage to the wall will incur repair fees and will be due within 1 week from Session Period
Parking
There is a parking lot in front of the studio space and along the side of the building on Cataract Ave, which is free to all clients of Poema Studios.
We are not to be held responsible for any towing fees, stolen items, or damage to vehicles.